Lease Renewal Automation for Property Managers
Cut admin time by 80% and reduce tenant churn. AutomatePM tracks lease expirations, sends renewal reminders, and collects e-signatures automatically.
The Hidden Cost of Manual Renewal Tracking
Manual processes create expensive problems that compound over time
Missed Renewal Deadlines
Leases expire without offers sent, leading to unexpected vacancies and scrambling to fill units
Manual Spreadsheet Tracking
Staff spending hours updating spreadsheets, cross-referencing systems, and setting calendar reminders
Last-Minute Tenant Outreach
Rushed renewal offers sent too late, giving tenants insufficient time to decide
Lost Revenue Opportunities
Missing market-rate adjustments or renewal incentives due to disorganized processes
How the Automation Works
A simple, intelligent workflow that runs 24/7 without your intervention
Detect Expiration
System identifies leases expiring in 90 days
Send Notification
Automated emails sent to tenants and owners
Generate Offer
Custom renewal terms created and delivered
Update System
PM software updated when renewal is signed
Detect Expiration
System identifies leases expiring in 90 days
Send Notification
Automated emails sent to tenants and owners
Generate Offer
Custom renewal terms created and delivered
Update System
PM software updated when renewal is signed
Everything You Need to Automate Lease Renewals
Three powerful features that work together to eliminate manual renewal tracking
Automated Reminder Sequences
Set-it-and-forget-it reminder cadences that start 90 days before lease expiration. Tenants receive timely, personalized renewal offers via email and SMS—with automatic follow-ups if they don't respond.
Integrated E-Signature Workflows
Seamlessly embedded DocuSign, HelloSign, and Adobe Sign integrations let tenants sign renewal agreements from any device. Signed documents automatically sync to your property management system.
Renewal Rate Analytics
Real-time dashboards show renewal rates by property, unit type, and time period. Identify trends, forecast vacancies, and optimize your renewal strategy with data-driven insights.
Explore More Automation Solutions
Combine multiple workflows for maximum efficiency
Your 90-Day Automated Renewal Timeline
Every step happens automatically, keeping everyone informed and on schedule
Initial Detection
System identifies lease expiring in 90 days and creates renewal workflow
Owner Notification
Property owner receives renewal recommendation with market analysis
Tenant Outreach
Personalized renewal offer sent to tenant with multiple term options
First Follow-Up
Automated reminder sent if tenant hasn't responded
Second Follow-Up
Escalated reminder with approaching deadline notice
Final Notice
Last opportunity to renew before unit is marketed
Intelligent Renewal Management
Sophisticated automation that handles every aspect of the renewal process
Intelligent Timeline Management
The system monitors every lease in your portfolio 24/7, tracking expiration dates and triggering the renewal process at the optimal time.
- Configurable lead times (60, 90, 120 days)
- Automatic reminders for non-responses
- Escalation workflows for approaching deadlines
- Owner notification and approval workflows
Personalized Renewal Offers
Generate customized renewal proposals that reflect market conditions, tenant history, and your pricing strategy.
- Dynamic pricing based on market data
- Tenant payment history analysis
- Automated incentive calculations
- Multiple renewal term options (6, 12, 24 months)
Multi-Channel Communication
Reach tenants through their preferred channels with personalized, professional communications.
- Email with embedded renewal forms
- SMS reminders and notifications
- Tenant portal notifications
- Automated follow-up sequences
Digital Signature Integration
Seamlessly collect signatures and finalize renewals without printing a single page.
- DocuSign, HelloSign, Adobe Sign integration
- Mobile-friendly signing experience
- Automatic document storage
- Audit trail and compliance tracking
Smart Pricing & Revenue Optimization
Maximize revenue while retaining quality tenants
Below Market Renewals
Current rent: $1,500. Market rate: $1,650.
System flags below-market rent and suggests $1,600 renewal with analysis
+$1,200 annual revenue per unit
Loyalty Incentives
Great tenant, always pays on time, 3-year history
Automation recommends 2-month renewal discount to retain quality tenant
Avoid $3,000 turnover cost, maintain stable income
Portfolio-Wide Rate Adjustments
Market rents increased 8% year-over-year
System applies graduated increases across all renewals automatically
+$120,000 annual revenue on 100-unit portfolio
Measurable Business Impact
Results our clients see within the first 90 days
Early outreach and better communication drive more renewals
Never miss a renewal deadline again
Eliminate manual tracking and follow-ups
Give tenants time to decide and plan
Seamless System Integration
Works with your existing property management software and tools
Plus 100+ other property management and e-signature platforms
Frequently Asked Questions
Everything you need to know about lease renewal automation
Book a Demo of Lease Renewal Automation
See exactly how we'll automate your lease renewals in 30 days or less. No long-term contracts. Money-back guarantee. Start capturing every renewal opportunity.
Join 200+ property managers automating lease renewals with AutomatePM